Every Pay Schedule, Handled
Payroll is processed on whichever cycle your business actually runs. Each one has its own rhythm and its own pressure points, and the calendar is built around yours rather than a default.
- Weekly payroll, common for crews and hourly trades
- Bi-weekly payroll, twenty-six periods with two three-payroll months a year
- Semi-monthly payroll, twenty-four periods on fixed dates
- Monthly payroll, usual for salaried offices and small owner-operated teams
Off-cycle runs, final paychecks, and bonus runs are handled as they come up rather than forced onto the regular calendar.
What Each Run Includes
- Hours and salary entered and gross pay calculated
- Federal, Alabama, and local withholding applied
- Deductions and garnishments applied in the right order
- Direct deposit or checks issued
- Pay stubs delivered to employees
- Tax liabilities calculated and scheduled for deposit
- Journal entries posted into the books for the same period
Payroll and bookkeeping being handled together is what keeps the wage expense on the financial statements agreeing with the quarterly filings and the year-end W-2 totals.
The Software Behind It
Payroll runs through QuickBooks Payroll or Patriot depending on what fits the business, and where you already use one of them, work continues in it rather than forcing a migration. Employee records, rates, and deduction settings are reviewed at setup so the first run is not the test.
Payroll Services In Huntsville, AL And North Alabama
Payroll is one of the two services clients here rely on most, alongside monthly bookkeeping. Businesses in Huntsville, AL, Harvest, AL, Athens, AL, and the surrounding communities run payroll through this office, from a first employee to a crew.
Payroll Processing, Answered
Can you take over payroll mid-year?
Yes. Year-to-date wage and tax figures are carried over from the prior system so the W-2s at year end are correct and complete. Mid-year transitions are routine.
What about a single employee, or just the owner?
That is a common setup, particularly for S-Corporation owners who need a reasonable salary through payroll. The process is the same at a smaller scale.
Do you handle contractors as well as employees?
Yes, though they are handled differently. Contractors are paid outside payroll and reported on 1099-NEC at year end. Whether someone is properly a contractor or an employee is worth reviewing before it becomes a state question.
Who is responsible if a deposit is late?
Deposit deadlines are calendared and handled as part of the engagement, and where anything is at risk of slipping you hear about it before the date, not after.
Related Work In This Category
Payroll Tax Deposits & Filings (941, 940)
Federal deposits on your assigned schedule, quarterly Form 941, annual Form 940, and Alabama withholding, each reconciled to the payroll register and the books before filing so the year-end W-2 totals already agree.
Read moreW-2 Preparation & Filing
A W-2 for every employee including mid-year leavers, employee copies out by January 31, the W-3 transmittal and the Alabama reconciliation filed, and every total agreed to the four quarterly returns before anything is sent.
Read moreNew Hire Reporting
Every new and rehired employee reported to Alabama inside the required window, filed as part of an onboarding routine that also covers the W-4, the I-9, withholding elections, and payroll setup.
Read moreBring Us What You Have
You do not need the records in order before you call. Start with what exists and we will tell you what is missing.